Upload an Event image which will be used in various locations including client login. Use token {$E_PHOTO} or {$E_THUMB} for images on documents.
Upload an Client image which will be used in various locations including client login. You may also upload client images when opening any client record. Use token {$C_PHOTO} or {$C_THUMB} for images on documents.
Provide a list of resources for this event. The first column Pr is the Primary person for the event, second column Ad is generally used for the admin resource, Bk is generally the second person while the remaining columns are normally general purpose. It is not necessary to provide an admin contact in the second column but it does help with many reporting features.
Employee/Resource pay is based on their job roll and will not be computed until you press as you can always manually enter the amount.
Anything placed in the following text area will be displayed at the top of this event in the employee portal.
e-Signature Contract(s) assigned to this event will be sent to the following individuals. Contracts which permit deposit payments will be offered to the Responsible Party. Make sure to SAVE event before sending contract.
You may login as a client or guest to view or modify information as the client.
Use additional packages when multiple services will be required during an event such as a photographer and videographer or dj and photo booth. To use Event time (default) for package select N/A for the Duration.
Set your deposit amount, determine if taxes are necessary, set auto-compute off to manually change prices.
Options apply to the entire event regardless of package(s) selected.
Discounts and/or Coupons reduce the total event cost. You may select from templates or free-form in the last input.
BETA -- use for testing purposes encouraged
Generate an invoice for your client which can be emailed and texted. Make sure your work is SAVED before generating or editing an existing invoice. Button will appear once event has been created and saved at least once.
Results appear below for up to six text-based questions which are created in Web Tools and also appear on the check availability form.
You may provide up to eight additional vendors for this event such as one of your additional services, food services, another musician, florist, cake maker, etc. Your client can update #1-6 if selected, but the bottom 2 are for your use only at all times.
Guest Login works by assigning a PIN to each guest when they first login. The PIN can be sent to their mobile device or Email and tracks usage based on that Guest. an Event PIN can also be used if you don't want guests to have their own sign-in OR want to provide an additional simple option. Each guest can use the same PIN and it tracks usage by IP address which is not as accurate but is used to maintain compatibility with older Gigbuilder systems.
Once activated your event guests can make song requests using their smartphone live at the event. Requests are routed to the mobile app which is opened by admin by cell phone or clicking the link below. If the date changes you MUST register the code again. Either suggest a single word or let gigbuilder provide you with a random number. At the event you simply tell people: "Text party {mycode} to 855 922 7979"
Use the following tools to manage your client requests. Select a music list, then click a song to remove. Press M3u or VDJ to download a live playlist into your DJ software application. VDJ Provides native Virtual DJ Playlists while M3u are generic and can be used with most software. Selecting CSV will generate a spreadsheet of ALL requests.